Dogma versus Rules of Thumb

Language Log is an always stimulating group blog on language and linguistics, with posts that range from earworms and usage advice to research tools and sociolinguistics. The comments sections are as illuminating as the posts themselves.

A recent post called “Proportion of Adverbs and Adjectives: Some Facts” dismantles the still-too-common notion that good writing needs to avoid adjectives and adverbs. The post is detailed but fun to read, and is tagged under the computational linguistics category, though it could be tagged under prescriptivist poppycock as well.

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Commentator Garrett Wollman notes: “[Language Log] itself could be taken as one extended meta-analysis into the question ‘Is there any single piece of writing advice that stands up to objective scrutiny?'”

It’s a great question. My guess is that the answer is Yes … but not many.

 

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Revision : Heterovision

I tell students and clients they shouldn’t take feedback on their work as personal critiques. “You are not the words on the paper on which your reports are printed.” This seems like a straight-forward point, but even seasoned editors tend to forget it on occasion, so I tend to make it a lot. “What we have in common is our concern for the usefulness of this prose here, this separate and individual bit of existence that is neither you nor me.” skatepark

The battery of revision tasks mentioned in the post below illustrates this latter point beautifully.

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The word “revision” comes from Latin word revisionem, meaning “to see again.” While an author and an editor might look at a single work of prose more than once, often the work itself needs to be seen, amended, and fixed by other stakeholders and document contributors as well (lawyers, accountants, scientists, project managers, executive assistants), folk who will look at this work of prose just once. What these latter individuals are doing is not, strictly speaking, “seeing again.”

So, perhaps we need a new word to explain what our written works really and more precisely need, over and above “revision.” I suggest heterovision – meaning “seen by others” (hetero coming from the Greek for “other” or “different”). This neologism conveys the collaborative aspect of editing better than the word “revision” does. (Analogous expressions would be heterodoxy and heteronym.)

In sum: While the work itself is looked at again (“revised”), the people who do the fixing, who proffer their critiques, are usually heterovising.

(Could our nifty neologism catch on? I am not betting on it. The prefix “hetero” seems rather charged in our language at the moment, connoting culturally normative and uniform values, I think, rather than what’s inclusive, alternative and welcoming. And editing’s nothing if not “welcoming.”)


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Photo of Leeside Skatepark, in Vancouver, by Bob Basil

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“The Canadian Style”

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Public Works and Government Services Canada (PWGSC) is the nation’s official publisher and our largest translation organization. It also publishes a wonderful online style guide and a collection of writing and editing tools that will handily assist students and teachers, authors and editors, and managers and professionals of any stripe. I dare say that creating this guide must have been a labour of love for a number of people. Every section into which I have dipped is utterly clear and helpful, and often illuminating as well.

From the website: The Canadian Style gives concise answers to questions concerning written English in the Canadian context. It covers such topics as the decimal point, abbreviations, capital letters, punctuation marks, hyphenation, spelling, frequently misused or confused words and Canadian geographical names. It also includes useful advice for drafting letters, memos, reports, indexes and bibliographies. In addition, The Canadian Style includes techniques for writing clearly and concisely, editing documents, and avoiding stereotyping in communications.”

The style guide is searchable by chapter as well as by index. (Everything you need to know about the semicolon is here.)

I will be recommending several sections of the style guide to my students this fall, in particular those on the topics of revision and plain language.

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Addendum: The PWGSC homepage also links you to the delightful “Language Portal of Canada.” There you will find all manner of language and writing resources. You will also be tempted by its huge collection of quizzes, one or two of which I have already found more humbling than I would have hoped.

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Making your own career rules

Radhika Nagpal, a computer science professor at Harvard, has written a wonderful piece called “The Awesomest 7 Year Post-Doc or: How I Stopped Worrying and Love the Tenure Track Faculty Life.” It’s about maintaining good emotional hygiene in the academic environment. She writes: “It seems to me that at all levels of academia, almost regardless of field and university, we are suffering from a similar myth: that this profession demands – even deserves – unmitigated dedication at the expense of self and family. This myth is more than about tenure-track, it is the very myth of being a ‘real’ scholar.”

Her program:

  • I stopped taking advice.
  • I created a “feelgood” email folder.
  • I work fixed hours and in fixed amounts.
  • I try to be the best “whole” person I can.
  • I found real friends.
  • I have fun “now”.

Although the piece focuses on the particularly obsessive world of academic teaching and research, its insights regarding the cultivation of rational, personal expectations can be applied far and wide.

(h/t to Clarissa’s Blog)

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A couple of final notes on mentoring

My posts below summarize and respond to the superb presentation given by Erin Dick at the International Association of Business Communicators World Conference in Manhattan last month.

To be honest, I had intended on *missing* this presentation, believing there was little for me to learn on the topic. In a spasm of self-awareness, though, I understood that my reluctance to go was based on arrogance – and arrogance means that I had grown too comfortable with my ways. I wondered, too, why I seemed afraid to subject myself to new insights on a theme so dear to my heart.

Fear can lead to poor mental hygiene.

I forced myself to attend by making a promise to do so to my friend Sarah Jackson, a fearless young journalist who herself will become a wonderful mentor one day. I am glad I went. I learned a ton – and found I have lots to work on.

Addendum:

When I was contemplating running for Chair of my department a number of years ago, I consulted my mentor at KwantlenDavid Wiens, asking him whether I’d be any good at this position. “You would,” he said.

I asked him why, expecting him to pay homage to my brilliant analytical and people skills.

“You like to work hard,” he said, and left it at that.

It was the best thing he could have said. David was a really good mentor.

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Reposted from basil.CA

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Mentorship without Friendship

The relationship between a mentor and a mentee need not be a friendly one.

During the discussion portion of Erin Dick’s IABC presentation on mentorship, I stood up and briefly described my own experience being mentored, as a writer and editor, by Jay Rosen and the late Paul Kurtz. Only after sitting down did I realize I had never spoken in public before about the aggressive and often unpleasantly challenging manner in which these two charismatic and relentless geniuses had addressed me back in the day. (Jay was my editor at SUNY/Buffalo’s student newspaper The Spectrum; Paul owned Prometheus Books Inc. and ran Free Inquiry magazine.) Neither passed out compliments – *ever*, to my memory; both passed along opportunities, though, to people who could put smart words on a page.

A mentor sees in her or his mentee a devotion that is shared – or that could be – to a craft, a topic, or to an art. (It is almost never a shared devotion to a person.)

Jay and Paul saw that I was devoted to the published page as much as they were, and that I could help put smart words there. That’s why they mentored me. They weren’t looking for friends.

I believe they saw I responded to antagonism by working harder, so hectoring and prodding – and pencil-throwing, from Paul – were what I got. And they received my best work. We had successful relationships, in other words, but not friendship.

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I acknowledged to my IABC colleagues – who were, to a person, cheery and friendly – that the form of mentoring I had received was perhaps old-fashioned and also that it was not a form I have been able to, or even would want to, practice myself. I am much more low key than my mentors were, and I never hector or embarrass people. That said, my own students / mentees all know where my chief devotion as a teacher in a classroom and as an editor with a deadline lies: words on the page.

Friendship, if it happens, happens elsewhere, and later. I’m indifferent to that here and now.

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5 Myths about Mentorship

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In her IABC presentation Erin Dyck described four myths regarding mentorship:

  1. Mentorship is top-down. One’s placement in an organizational hierarchy does not, in fact, determine the kind of wisdom and experience one can give another colleague.
  2. Mentors should be from your own chosen profession. Many skills and insights are portable from one sector to another, especially those involving communication like conflict resolution and situation analysis.
  3. Mentorship should follow a clearly defined process with clear goals. It is outmoded today even to have a career goal that is wholly defined; technology and political economies are transforming both our options and our wishes. Mentorship should be improvisatory.
  4. Mentors and mentees should be close geographically. That this need not be true is a straightforward point but one worthwhile to mention nonetheless, especially when one hears (as one does too often) that the “best” communication is “face to face.” There is no “best” medium.

At the IABC presentation I got up and suggested that there be a fifth myth added to the list: The relationship between a mentor and a mentee needs to be a friendly one.  I will post more on this myth soon.

 

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Notes on Mentorship, I

Erin Dick gave a superb talk, and then led an illuminating discussion, on the topic of “mentorship” today, the last day of the IABC’s world conference. Inspired by the speaker and my discussion attendees, I will be posting on this topic – an emotional one for me – over the course of the next few days. This quote from Erin Dick really resonated with all of us:

Be the master of the job before you, a student of the job above you, and a teacher of the job below you.

 

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International Association of Business Communicators: World Conference 2013

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The IABC’s 2013 world conference has been quite a success so far. The presentations have been amply tweeted at the hashtag #IABCWC13. (My tweets about this event and other things can be found at @thebasil.)

 

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The Art of Scolding, cont’d.

“We have somehow not successfully received your professional-development documentation,” a Dean’s Office colleague wrote me in an email early in my career at Kwantlen.

The sentence both charmed and alarmed me, especially the phrase somehow not successfully received, which seemed so artfully composed. Why had such care been taken in writing this simple request?

Because I had been habitually late and/or sloppy with my paperwork. Because I always needed guidance and reminding. And because now my colleague was *mad*.

I had to remember where I was: British Columbia, Canada. People here really are polite, just like the Americans say. My colleagues back in New York might have made such a request with explicit impatience, or even invective, to make sure I understood what they needed and what I had been doing wrong.

The language used for disapproval where I now worked was identical, it seemed, to the language of approval, in terms of vocabulary and tone. What gave the game away was the inordinate amount of care given to a simple writing task.

One could infer that this care came from irritation rather than pleasure.

Thereafter I have always wondered whether I am able – whether I am Canadian enough – to hearken to the subtle ways my colleagues and neighbors can scold.

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